Viral Hepatitis Abstract Guidelines

The abstract submission site is now closed.


Abstract Guidelines

Research Based Abstract Template

Practice Based & Multimedia Abstract Template

*New in 2018*

The Committee are proud to advise for the first time in 2018 that there is a new abstract option for applicants who want to submit PRACTICE-BASED analyses. This new option is designed to allow delegates to report on projects that are not research-driven but are critical reflections on policy and practice, including clinical practice, community engagement education, health promotion and service delivery. In all cases we are looking for analyses and projects that are completed and have concrete results to report. The practice-based abstract template asks delegates to describe the analysis and argument used, and then specify outcomes, results and implications for policy and practice. We encourage our community, nursing, policy, health promotion and other colleagues to try the new template and submit abstracts by Sunday 8 April 2017.


In order for your presentation to be considered, abstract guidelines must be followed. Please ensure that the presenting author completes the abstract submission. Abstracts must be submitted by 11:59pm, Sunday 8 April AEST.

Conference Themes for Presentations

Please read the following information carefully to determine the theme which most closely matches your abstract. Consider the audience for your presentation when making your decision. Specialist reviewers will be used for each of theme.

Themes Explanation
Science and Clinical Care Research informing clinical management and care of patients E.g. Clinical audits, case studies or cases series, treatment trials, diagnostic studies

OR molecular virology and immunology research.

Epidemiology, Public Health and Prevention Research informing epidemiological understanding of, and public health responses to viral hepatitis e.g. Epidemiological studies including cohort studies, research, surveillance, evaluations and outbreak investigations, evaluations of public health programs, policy reviews.
Community and Social Research This is a collaborative stream including presentations of:
a) Community engagement and education, health promotion, advocacy and meaningful involvement of affected communities, and
b) Research regarding social and behavioural aspects of viral hepatitis with the overall aim of informing and strengthening policy and practice. E.g. Qualitative, quantitative or mixed method research studies, development and evaluation of health promotion, peer education and other health education interventions such as social marketing campaigns, harm reduction interventions, consumer advocacy, policy development and representation.
Other Research regarding viral hepatitis topics that do not fit into above categories. E.g. legal / ethical issues


Types of Presentations

Presentation Type Time Allocation Explanation
Oral Presentations Standard Oral - 12 minutes presentation and 3 minutes question time OR

Rapid Fire - 4 minutes presentation and 1 minute question time

Oral presentations on original research findings, case studies, completed projects and theoretical analyses. Presentations should be well structured, rigorous and demonstrate a novel contribution to knowledge.
NEW in 2018 Practice Based Oral Presentations Standard Oral - 12 minutes presentation and 3 minutes question time OR

Rapid Fire - 4 minutes presentation and 1 minute question time

Oral presentations analysing issues and solutions to problems in clinical practice, community engagement, education, health promotion and policy. Presentations should be well structured, rigorous and demonstrate a novel contribution to knowledge
Poster Presentations Permanently displayed during the Conference

High ranking posters – Poster Tour

Posters can present research in progress, case studies, divisional projects or clinical topics. A poster viewing session will take place for delegates to discuss the posters with their authors. Highly rated posters will be awarded a presentation in a poster tour.
Multimedia Presentations Multimedia presentations will be viewed in between sessions. Presentations should be in video format. They are to be a maximum running time of five minutes.
Presentations will be shared post conference on the Viral Hepatitis Conference website so consent will be required for all persons appearing in photographs/videos/power point.


All abstracts must:

    • Use Arial 12 point type only
    • Use single spacing only
    • Format - Microsoft Word (.doc) file only
    • Leave one line between paragraphs
    • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
    • Be written in English
    • Check abstract thoroughly for spelling and grammar
    • Do not include references

Note there are two abstract templates available to use - Research or Practice-Based

All abstracts must include:

  1.  TITLE: in BOLD at the top of the abstract
  2.  AUTHORS:
      • Principal author to appear first
      • Underline the name of the author who will be presenting the paper
      • Use surname followed by initials (do not use full stops or commas between surname and initials)
      • Omit degrees and titles
      • Include affiliations for each author. Use superscript numbering after the author’s name to indicate affiliations

3.  Body of Abstract:

RESEARCH-BASED ABSTRACT: maximum 300 words, with following headings:

        • Background: study objectives, hypotheses tested, research questions or description of problem
        • Methods: methods used or approach taken (e.g. study population, data collection methods, statistical analyses and/or theoretical approach)
        • Results: in summarised form, must include data (e.g. statistics or qualitative data) but do not include tables, graphs or pictures. include results/outcomes and results of statistical tests such as p values, odds or hazards ratios and confidence intervals.
        • Conclusion: describe the main outcomes and implications of the study. Highlight the novelty of findings and how they contribute to evidence-based practice.


  • PRACTICE-BASED ABSTRACT: maximum 300 words
  • Submissions may use the Background/Methods/Results/Conclusion format from the Research-Based Abstract or the following headings:
            • Background/Approach: outline objectives or description of problem and approach taken
            • Analysis/Argument: outline the main arguments and analysis. Outcomes/Results: Include concrete observations and findings, based on completed work
            • Conclusion/Applications: describe the main outcomes and applications to practice. Highlight the novelty of the analysis and how it contributes to evidence-based practice.

    Note: If the body of the abstract is more than 300 words it will be sent back to be revised.  The 300 is not inclusive of the disclosure of interest.

    4.  Disclosure of Interest Statement:
    Please include disclosure of interest statement in your abstract for any contributions received relevant to this work. Please see example below:

    “The Australasian Society for HIV, Viral Hepatitis and Sexual Health Medicine and the 2018 Conference Collaborators recognise the considerable contribution that industry partners make to professional and research activities. We also recognise the need for transparency of disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations.”

    Note: If accepted into the program you will be requested to include a disclosure of interest slide into your presentation or include such statements in your poster.

Selection Criteria

Abstracts will be favoured at review if they incorporate:

      • Completed rather than future work (i.e final results)
      • Original data of high quality.
      • An analysis that extends existing knowledge
      • Clarity of methodology, analysis and presentation of results
      • Specific rather than general findings

In balancing the program, the committee may require authors to present their work in an alternate format (e.g. as a poster rather than oral presentation).

Note: We encourage abstracts that are based on Indigenous issues be presented by Indigenous persons, or an Indigenous co-presenter be included. If this is not possible, please include some information as to whether any member of the Indigenous community in which the research is based was involved in development of the research protocol or in conducting the research. Where possible this applies to other population groups as well.

Abstract Submission
Abstracts must be submitted electronically through the online submission site. You will be required to enter:

      • Preferred theme
      • Preferred presentation type
      • Authors’ names including the abstract submitter as the presenting author and contact details - address, telephone and email. Note: Abstract presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible. Scholarships are available and preference will be given to those who do submit abstracts, however authors should ensure they are able to fund their own travel if need be.
      • Authors’ affiliations
      • Abstract title
      • Abstract as a word document (maximum 300 words) plus a disclosure of interest statement
      • Short biography of presenter (maximum 50 words). This information will be used by the session chair for introduction purposes and may be published in conference literature
      • Specific audio visual requirements

Please contact the Conference Secretariat if you are unable to lodge your abstract via the website or if you have any queries.

By submitting an abstract all authors agree to release the license to the Conference organisers and give permission to publish the abstract in the conference handbook, website, application, USB etc and in so doing certify that the abstract is original work.

Note: If your abstract does not conform to the guidelines, including if it is over 300 words in length, it will be returned to the submitting author to revise.

Conference Registration
Abstract presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible.
All presenters (including poster presenters) will be required to register for the conference by Sunday 24 June 2018. It will be assumed that any presenter not registered by this date has withdrawn from the program and their abstract will be removed from the handbook.