PRIVACY
POLICY
KEY DEADLINES
Abstract Submission Deadline: 28 November 2021
Early Bird Registration Deadline: 27 March 2022
Accommodation Deadline: 10 April 2022
Standard Registration Deadline: 1 May 2022
PRIVACY POLICY
WHY WE ASK FOR YOUR CONSENT
We are committed to protecting the privacy of all personal data you provide us for this event registration. The following statements describe what we are doing with your data and how long we store it so you are fully informed prior to you submitting your personal information for event registration and / or abstract submission.
DATA CONTOLLER CONTACT
Australasian Society for HIV, Viral Hepatitis and Sexual Health Medicine
Level 3
160 Clarence Street
Sydney
NSW 2000
P: +61 2 8204 0770
E: conference@ashm.org.au
Point of Contact: Conference Secretariat
NOMINATED DATA PROTECTION OFFICER
Name and Title: Amy Sargent
Phone: +61 2 8204 0770
Email Address: conference@ashm.org.au
WHY ARE WE PROCESSING YOUR PERSONAL DATA?
We ask for your personal data to facilitate your registration for this event and / or abstract submission.
OTHER THIRD PARTIES THAT WILL HAVE ACCESS TO YOUR PERSONAL DATA
If you are registering for the conference some of your data will be shared with other organisations and third parties in order to process your registration and / or abstract submission.
These will include:
- Eway (ecommerce provider)
- The conference venue: Sofitel Brisbane Central
- The hotel you choose to place a reservation with
- Should you elect to be on the delegate list, your name, organisation, state and country will be provided to sponsors of this event
- Registration category will only be shared between relevant ASHM conference staff working on VH2022
If you are submitting an abstract for the conference your data will be shared with other organisations and third parties in order to process and review your abstract.
This will include:
- VH2022 Committee
- VH2022 Reviewers (your first name, last name and organisation)
HOW LONG WILL WE STORE YOUR PERSONAL DATA?
Your personal data will be retained by us for up to 5 years after the conclusion of this event.
THE RIGHT TO INQUIRE ABOUT YOUR PERSONAL DATA
You retain the right to ask us about your personal data at any time. Please contact us at conference@ashm.org.au with any inquiries you may have.
THE RIGHT TO WITHDRAW YOUR CONSENT
You retain the right to withdraw consent of use of your personal data at any time. Please be aware that a withdrawal of consent before the start of this event will incur a full registration cancellation and cancellation fees as noted in the registration terms and conditions. Please contact us at conference@ashm.org.au with any inquiries you may have. If you are submitting an abstract the withdrawal of consent will result in your abstract not being submitted for review or inclusion in the conference program.
THE RIGHT TO FORGET OR ANONYMIZE YOUR PERSONAL DETAILS
If you have attended any event with us, we will retain any financial, tax or event attendance records for reporting reasons, but will remove all personal data from our database, leaving an “anonymized” record for reporting reasons.